[page 100]
APPENDIX 6
ASSESSING, RECORDING AND REPORTING CHILDREN'S ATTAINMENTS IN KEY STAGES 1 AND 2: FURTHER GUIDANCE FOR SCHOOLS
1 There is no statutory requirement for schools to keep records of teachers' assessments of children's progress against individual statements of attainment. However, as attainment targets currently are made up of separate statements of attainment, many teachers and schools have felt it necessary to develop complex tick-list recording systems. A major influence has been the way that the Key Stage 1 statutory and optional task materials have focused on the individual statements. Many teachers feel that the mechanics of recording teacher assessment information have interfered with teaching and learning. They have expressed a wish for further guidance on what to put in the place of detailed tick-lists and for assurance that a simplified record system would be acceptable to school inspectors. This guidance has been endorsed by the Office for Standards in Education and the Office of Her Majesty's Chief Inspector of Schools in Wales.
2 How teachers record children's progress is a matter for schools to decide and schools may wish to revise their record systems if they are cumbersome and over complex. However, where manageable records have been developed, schools may wish to continue to use them. There is no point in abandoning workable systems.
STATUTORY REQUIREMENTS FOR RECORDING
Key Stage 1
3 The Education (National Curriculum) (Assessment Arrangements for the Core Subjects) (Key Stage 1) Order 1993 details the end of Key Stage 1 requirements for 1994. A teacher assessment for each child in every core subject attainment target must be recorded against the ten-level scale. The law does not, however, lay down how children's progress in these attainment targets should be monitored and recorded during the course of the key stage. That is entirely a matter for schools to decide. Schools are required to meet reasonable requests from auditors for samples of children's work arising from the standard tasks and material supporting teacher assessments. There is no requirement to provide this evidence in any particular way nor to provide evidence to substantiate teachers' assessments of every child. The law
[page 101]
governing assessment at the end of Key Stage 1 is set out in Department for Education Circular 11/93.
Key Stage 2
4 Currently there are no statutory requirements for assessment at the end of Key Stage 2. The assessment arrangements in 1994 will take the form of a voluntary national pilot. Teachers are not therefore under any legal obligation to make an assessment of pupils' progress in the core subject attainment targets at the end of the key stage next year. An Order will be made when the assessment arrangements become statutory.
General
5 The Education (School Records) Regulations 1989 require that schools keep a record for each child which includes academic achievements, progress and other skills and abilities. This record must be updated at least once a year. The Regulations do not say how schools should keep the records or make any detailed requirements about their contents.
6 There are no requirements to keep records in any particular manner nor to keep records against individual statements of attainment. Also, there is no requirement to keep evidence of the attainments of every pupil in every attainment target.
STATUTORY REQUIREMENTS FOR REPORTING TO PARENTS
7 Schools must give parents a written report of their child's attainments and progress at least once a year. This must include all subjects and activities studied as part of the school curriculum. For children at the end of Key Stage 1, the report must also contain teacher assessment levels of the child's attainment in speaking and listening, reading, writing, spelling, handwriting, mathematics and science alongside test levels in the reading, writing, spelling, handwriting and number attainment targets. Schools are not required to report the results of the voluntary pilot Key Stage 2 tests in 1994. See the Education (Individual Pupils' Achievements) (Information) Regulations 1993 for further details, together with Department for Education Circular 16/93.
[page 102]
DEVELOPING MANAGEABLE RECORDING SYSTEMS
8 It is helpful to define the terms assessment, recording and reporting as they are used in this guidance. Assessment is the judgement teachers make about a child's attainment based on knowledge gained through techniques such as observation, questioning, marking pieces of work and testing. Recording is teachers making a record of significant attainments to inform curriculum planning and reports to parents or others. It is not possible or sensible to attempt to record all the information collected. Much of it will, necessarily, remain in the teacher's mind. Reporting is the process of informing others, including the parents, head teacher, governors, the child's next teacher or school and the child. Records of children's attainments should be useful when preparing these reports. The most manageable systems are those that integrate curriculum planning, assessment, recording and reporting so that each process is not an additional burden.
9 Records should only be kept of significant progress by the child where they are likely to serve a number of the following purposes: informing future planning; informing reports to parents; informing future teachers; and providing evidence for teacher assessments at the end of the key stage. Records should be useful, manageable to keep and easy to interpret. In particular, there is no need to keep records that are no longer relevant because they have been superseded by the progress of the child. Neither is there a need to write long narrative descriptions of previously known information nor to record the same attainment more than once.
10 Records supplement the teacher's personal and professional knowledge of a child. It is not possible for teachers to record all their knowledge and they should not be tempted to try. Written records complement this professional understanding. If record systems do not provide a significant contribution to teaching and learning there is little point in maintaining them.
Keeping records of observations
11 Although there is no requirement to do so, some teachers have found it useful to keep a note of how individual children are progressing, particularly for those areas of the curriculum that do not produce written work. Some teachers find it helpful to plan to observe each child once a term. This can be achieved by focusing on an individual child or group of children for a short period of time, perhaps a week. It is then possible to ensure that a note is made for each child at some point.
[page 103]
12 Curriculum planning forms part of the recording system because it specifies the curriculum covered, experiences offered and planned learning outcomes. There is no need to repeat this information in another format. Curriculum plans may be passed to the next teacher for reference. If the children transfer to more than one class the plans could be photocopied so that each receiving teacher has a copy. Records of children's progress need to relate only to their individual achievements and not coverage of the curriculum.
Reports to parents
13 Records of children's attainments are likely to contain details that will inform reports to parents. Records that are over-detailed or complex tend to hinder rather than support this task. They should help identify clearly the child's strengths, weaknesses and progress for parents and provide information that will indicate the next steps forward for the child.
14 It is helpful to keep copies of reports to parents. They are an extra source of information for the receiving teacher and add detail to children's individual records. They are particularly useful when children transfer to a new class or school. Previous reports will also enable the teacher to tailor the next report so that it can provide parents with additional information and a clear indication of their child's progress since the last report.
Core subjects
15 Currently, there are different recording and reporting requirements for the core and non-core subjects. Equally, different attainment targets within the core subjects demand different approaches because of their different natures. At the end of the key stage, teachers need to be able to make decisions relatively easily about children's attainment in the core subject attainment targets. It helps to minimise their workload if their judgements are supported by records made throughout the key stage. As a minimum a record should be made annually for each child in all subjects as a basis for reporting to parents.
English, and in Wales, Welsh (as a first language)
16 Most primary schools keep detailed cumulative reading records. If these relate to the children's developing achievements in reading and are regularly updated, there is no
[page 104]
need to keep any further records. Records of the title of the book being read and the date will not, however, be sufficient. Writing records could consist of one or two samples of work that have been dated; a note made of the context of the activity and the amount of support provided; and assessed against attainment target levels. Spelling and handwriting will be contained within the writing records. Speaking and listening skills require a different approach because they do not often result in work which can be kept. Records could consist of a brief note of any significant progress made as and when appropriate.
Mathematics
17 Work in number and using and applying mathematics is a central part of teaching and learning in primary schools. Teachers will wish to keep careful records of the children's progress in these attainment targets. If schools use a published scheme, the records of children's progress in number might consist of entries made according to the scheme's recording format plus a more flexible record for other work. Again, note should be taken of any significant progress when it occurs. The algebra, shape and space, and data handling attainment targets tend to be the focus of mathematics teaching at particular times of the year. Records should be kept of any significant progress as and when it occurs.
Science
18 Like mathematics, science consists of process and knowledge based attainment targets. Scientific Investigation will be incorporated into work through the year and significant progress should be recorded as appropriate. The other attainment targets will be taught at various times and records can only be made when this takes place.
Samples of children's work
19 There is no requirement to keep samples of work for every child. However, it is useful to keep a small number of samples of work for each child to demonstrate progress and attainment. The samples can also be used as a basis for discussion with parents. It is most helpful if these include evidence of attainment in the core subjects. They should be significant for the individual child by showing progress or best work. The samples can be passed to the next teacher who can review and replace them when they become out of date.
[page 105]
20 It is important to be sure of the rationale for keeping particular samples. The main purpose of individual children's portfolios is to demonstrate progress and inform parents. Large quantities of 'evidence' should not be kept for the sole purpose of substantiating teachers' judgements (see paragraph 25 for further details of audit-moderation).
Non-core subjects
21 Currently, there is no requirement to report National Curriculum levels for the non-core subject attainment targets at the end of the key stage. Therefore, there is no need to organise records for these subjects according to attainment targets, although some schools may find it useful to do so. Alternatively, note can be made of progress in all attainment targets as part of the record for the subject as a whole. Records in these subjects should be flexible and updated when there is significant progress to record. As a minimum, a record must be made for each subject annually as a basis for reporting to parents.
Deciding attainment target levels at the end of a key stage
22 The teacher should feel confident when deciding on an attainment target level at the end of the key stage that it broadly reflects the child's attainment across the statements of attainment as a whole. They need to consider whether the child's attainment corresponds more closely to the statements of attainment as a whole for one level than for another. There should be adequate assessment information to draw on. This includes the teacher's knowledge of the child's attainment that has been built up over time, the child's work, and the teacher's records of the child's attainment described above.
23 Publications such as Children's Work Assessed and previous national assessment materials are one possible point of reference when making judgements and they help to promote consistent judgements between teachers. Some local authorities have produced similar materials. These can be supplemented by a school portfolio of work, assessed and agreed by all teachers and possibly with colleagues from other schools.
24 A school portfolio contains pieces of work and teachers' observations that have been assessed and agreed by the teachers in the school. It is helpful to include samples that exemplify attainment at each level including the borderlines between levels.
[page 106]
There does not have to be an item included for each statement of attainment. Most schools already have samples that have been assessed collectively at agreement trials or staff meetings and these can form the basis of a portfolio. Once school portfolios are established, it is important to review them regularly.
Audit-moderation
25 The purpose of audit-moderation is to verify the accuracy of the assessment judgements made by the school and promote consistency between schools. Key Stage 1 audit-moderators will wish to see samples of children's work and records illustrating the range of National Curriculum levels in each core subject. An agreed school portfolio of assessed work would be helpful. Audit-moderators will not require samples of work for each child. A system for the verification of schools' results at Key Stage 2 will be established when the end of stage assessment becomes statutory but these have not yet been finalised. The audit system will not require teachers' judgements to be supported by substantial quantities of children's work.
[page 107]
APPENDIX 7
ABBREVIATIONS
CCW | Curriculum Council for Wales |
DFE | Department for Education |
GCE | General Certificate of Education (Advanced and Advanced Supplementary Levels) |
GCSE | General Certificate of Secondary Education |
GNVQ | General National Vocational Qualification |
NCC | National Curriculum Council (replaced by the SCAA from 1 October 1993) |
NCVQ | National Council for Vocational Qualifications |
NVQ | National Vocational Qualifications |
OFSTED | Office for Standards in Education |
SCAA | School Curriculum and Assessment Authority |
SEAC | School Examinations and Assessment Council (replaced by the SCAA from 1 October 1993) |